Patriot Parent Association

Patriot Parent Association (PPA)
2020-2021

Executive Board

President
Gayle Stein
Co-Vice Presidents
Susie White
Beth Ann Fell
Co-Treasurers
Missy Stevens
Christine Worwa
Corresponding Secretary
Tammy Pipin
Public Relations Secretary
Julie Bratton

Committee Chairs

Freshman Class Reps
Jennifer Brandt
Rani Dabbs
Sophomore Class Reps
Robin Babbo
Angela Geiges
Junior Class Reps
Karyn Gitler
Julie Walsh
Senior Class Reps
Mara Lewis
Anne Rainis
Bake Sale
Stacy Szwejbka
Beth Ann Fell
Jennifer Frankel
Anna Harris
Molly Plautz
Laura Jutovsky
Michelle Factor
Guidebooks & Fundraising
Katya Hirsh
Mara Lewis
Showcase
Melissa Mondschain
Staff Hospitality
Anne Rainis
Amer Qazi
Sreetapa Biswas
Joan King
Natalie Frobish
Jill Teich
Breeon Fisher
Nidhi Agarwal
Student Cookie/Treat Day
Maria Papageorgiou
Vicki Stencel
Rakhi Shah
Kari Siegall

Current list of PPA Committees and Responsibilities
All class representatives, in addition to the duties listed below, are expected to follow their class throughout their four years at Stevenson and to eventually take a lead role in the Senior Class Party.
All committee chairpersons are requested to actively attend the general meetings and volunteer for PPA-related events.

Freshmen Class Representatives 
Coordinate throughout the year with the Freshman Class Board and teacher representatives for Homecoming and Winterfest “Dec the Halls” activities. Organize along with the FMP’s and Student Activities the Freshman Mixer Dance in August, including arranging parent volunteers (with help from the PPA Volunteer Coordinator).

Sophomore Class Representatives
Coordinate throughout the year with the Sophomore Class Board teacher representatives for Homecoming and Winterfest Dec the Halls activities. Request donations for sale during Showcase; proceeds benefit the Sophomore Class Board.

Junior Class Representatives
Coordinate throughout the year with the Junior Class Board and teacher representatives for Homecoming and Winterfest Dec the Halls activities. Shadow and support the Senior Class Representatives to understand and learn the requirements for the next year as Senior Class Representatives.

Senior Class Representatives
Coordinate throughout the year with the Senior Class Board and teacher representatives for Homecoming and Winterfest Dec the Halls activities. Coordinate and manage the Senior Class Party event held at the end of the school year; included but not limited to pre-sales and bus assignments. Also coordinate with Stevenson's assistant principal of operations and/or the director of facilities. Attend the Senior Class Party as a representative of the PPA.

Bake Sale
Conduct weekly to bi-weekly bake sales to raise money for continued support of PPA events and programs.

Guidebooks 
Coordinate and confirm the order quantity of the student guidebook and distribution. Coordinate and schedule volunteers for orientation days and track sales. Identify and coordinate other fundraising events that may arise during the school year.

Showcase 
Plan and manage the annual Showcase talent show to be held in April to include volunteers, audition sign-ups, auditions, rehearsals, maintain SHS standards, tickets, programs, security, facilities and other necessary resources.

Staff Hospitality
Organize teacher breakfasts or lunches in August and May (during Teacher Appreciation Week) including shopping for food, set-up, serving and clean up.

Student Treats/Cookie Days
Organize three cookie days per year for the students on Homecoming Friday, Winterfest Friday, and Spring Fling Friday. Organize two treat days the week before semester final exams. Order, pick up and deliver the cookies to the school. Coordinate and schedule volunteers for cookie distributions in the Wood Commons and Glass Commons (by the PAC).

Patriot Parent Association must use these guidelines for any PPA money matters:

Cash Boxes

• Please contact Missy Stevens, cashbox/deposit treasurer, at least three days prior to funds being needed for a cash box. For all requests, fill out the Request for Cash and Cashbox form.
• Deposits of all fundraising revenue occurring on school premises must be deposited before leaving the building. Please see the information below regarding deposits.

Purchases

• Please contact Christine Worwa disbursements treasurer. The PPA has a P-card and Sam’s Club card which allows our volunteers to make tax-exempt purchases. To use these cards, please contact the treasurer at least one week prior to the date the purchase will be made. A PPA P-card is required to pay for purchases and the money will be directly deducted from our bank account. You will need to return both cards promptly after your purchase and complete a P-card Purchases summary and submit that and your receipts.
• The PPA uses Stevenson sales tax-exempt number. Please present the Sales Tax Exemption letter to the vendor for any PPA purchases. Please use the tax exempt form only for PPA purchases.

Reimbursements

Receipts are needed for all reimbursements. Please use the PPA Request for Payment Form to request a reimbursement. You need to submit the form back to the disbursements treasurer, who will then approve and submit the information to the School Operations Office. You may choose to have the reimbursement mailed to you or you may pick it up at Stevenson. Contact Christine Worwa for more information.

In the event that cash is spent during an event, please submit documentation along with the PPA Request for Payment Form. Do not pay for supplies/bills from a cash box.

Deposits

Contact Missy Stevens for deposit envelopes. Or, you can use your own secure envelope but need to include this detailed information:
• The date
• Received of - your name
• Collected for - include PPA and your event/committee
• Total included in the envelope (count bills and checks only, it is not necessary to count coins). All checks should be made payable to Stevenson PPA.

Return deposits using the required envelope either to the PPA treasurer or drop the sealed envelope in one of the school lock boxes located at the door to the Patriot Superstore in the Wood Commons, the custodial door by the Recital Hall in the Glass Commons, or the door inside the School Operations Office (Room 2426).

Please call our Co-Treasurers, Missy Stevens
or Christine Worwa, if you have any questions regarding PPA funds.