Patriot Parent Association

Patriot Parent Association (PPA): 2023-24

Executive Board

Co-Presidents

• Lindley Caldwell
• Dana Mills

Co-Vice Presidents

• Mary Basani (Volunteers)
• Teresa Nagrani (Volunteers)
• Bob Christian (Membership Toolkit)
• Jamie Ferstein (Membership Toolkit)

Co-Treasurers

• Minah Hall
• Laura Jutovsky

Corresponding Secretary

• Elizabeth Owens (Executive Meeting)
• Peggy Taborek (General Board Meeting)

Public Relations Secretary

• Aziza Ahmed
• Donghua Tao

Committee Chairs

Senior Class Reps

• Mary Basani (lead)
• Radha Kaipa (lead)
• Lindley Caldwell

Junior Class Reps

• Sandhya Mantha (lead)
• Sarah Baker

Sophomore Class Reps

• Radha Kaipa (lead)
• Jennifer Warren (lead)
• Elizabeth Owen

Freshman Class Reps

• Alisha Patel (lead)
• Diana Vaysberg (lead)
• Carrie Doloughty
• Aanal Nanavati
• Carrie Stefano

Bake Sale

• Elizabeth Owens (lead)
• Rebecca Bacci (lead)
• Pei Kenning
• Susan Bacher
• Sarah Baker
• Susan Bar
• Juliann Boardman
• Bob Christian
• Soma Mukherjee

Guidebooks & Fundraising

• Donghua Tao (lead)
• Lindley Caldwell
• Carrie Stefano

Staff Hospitality

• Pam Smith (lead)
• Peggy Taborek (lead)
• Kasia Popiwniak
• Minah Hall
• Susan Barr

Student Treat/Cookie Days

• Amy Au Calabrese (lead)
• Peggy Taborek (lead)
• Marie Roman
• Susan Bar
• Laura Jutovsky
• Diana Vaysberg
• Mollie Fisher

Current list of PPA Committees and Responsibilities
All class representatives, in addition to the duties listed below, are expected to follow their class throughout their four years at Stevenson and to eventually take a lead role in the Senior Class Party.

All committee chairpersons are requested to actively attend the general meetings and volunteer for PPA-related events.

Freshmen Class Representatives 
Coordinate throughout the year with the Freshman Class Board and teacher representatives for Homecoming and Winterfest “Dec the Halls” activities. Organize along with the FMP’s and Student Activities the Freshman Mixer Dance in August, including arranging parent volunteers (with help from the PPA Volunteer Coordinator).

Sophomore Class Representatives
Coordinate throughout the year with the Sophomore Class Board teacher representatives for Homecoming and Winterfest Dec the Halls activities.

Junior Class Representatives
Coordinate throughout the year with the Junior Class Board and teacher representatives for Homecoming and Winterfest Dec the Halls activities. Shadow and support the Senior Class Representatives to understand and learn the requirements for the next year as Senior Class Representatives.

Senior Class Representatives
Coordinate throughout the year with the Senior Class Board and teacher representatives for Homecoming and Winterfest Dec the Halls activities. Coordinate and manage the Senior Class Party event held at the end of the school year; included but not limited to pre-sales and bus assignments. Also coordinate with Stevenson's assistant principal of operations and/or the director of facilities. Attend the Senior Class Party as a representative of the PPA.

Bake Sale
Conduct bake sales throughout the year to raise money for continued support of PPA events and programs.

Guidebooks 
Coordinate and confirm the order quantity of the student guidebook and distribution. Coordinate and schedule volunteers for orientation days and track sales. Identify and coordinate other fundraising events that may arise during the school year.

Staff Hospitality
Organize teacher breakfasts or lunches in August and May (during Teacher Appreciation Week) including shopping for food, set-up, serving and clean up.

Student Treat/Cookie Days
Organize multiple Treat Days throughout the year for students on Homecoming Friday, Winterfest Friday, Spring Fling Friday and the week before Winter Break. Coordinate and schedule volunteers for treat distribution in the Wood Commons and Glass Commons.

Patriot Parent Association must use these guidelines for any PPA money matters:

Cash Boxes

• Please contact the Co-Treasurers at least three days prior to funds being needed for a cash box. For all requests, fill out the Request for Cash and Cashbox form.
• Deposits of all fundraising revenue occurring on school premises must be deposited before leaving the building. Please see the information below regarding deposits.

Purchases

• Please contact the Co-Treasurers before making any purchases. The PPA has a P-card and Sam’s Club card which allows our volunteers to make tax-exempt purchases. To use these cards, please contact the Co-Treasurers at least one week prior to the date the purchase will be made. A PPA P-card is required to pay for purchases and the money will be directly deducted from our bank account. You will need to return both cards promptly after your purchase and complete a P-card Purchase summary and submit that and your receipts.
• The PPA uses Stevenson’s sales tax-exempt number. Please contact the Co-Treasurers for a copy of the tax-exempt form and present it to the vendor for any PPA purchases. Please use the tax-exempt form only for PPA purchases.

Reimbursements

Receipts are needed for all reimbursements. Please use the PPA Request for Payment Form to request a reimbursement. You need to submit the form back to the Co-Treasurers, who will then approve and submit the information to the School Operations Office. You may choose to have the reimbursement mailed to you or you may pick it up at Stevenson. Contact the Co-Treasurers for more information.

In the event that cash is spent during an event, please submit documentation along with the PPA Request for Payment Form. Do not pay for supplies/bills from a cash box.

Deposits

Contact the Co-Treasurers for deposit envelopes or you can use your own secure envelope that must include this detailed information:

• The date
• Received of - your name
• Collected for - include PPA and your event/committee
• Total included in the envelope (count bills and checks only, it is not necessary to count coins). All checks should be made payable to Stevenson PPA.

Return deposits using the required envelope either to the PPA the Co-Treasurers or drop the sealed envelope in one of the school lock boxes located at the door to the Patriot Superstore in the Wood Commons, the custodial door by the Recital Hall in the Glass Commons, or the door inside the School Operations Office (Room 2426).

Please contact our Co-Treasurers if you have any questions regarding PPA funds.