Cash Boxes

·         Please contact the Cashbox/ Deposit Treasurer at least 5 days prior to funds being needed for a cash box. Please use the attached form for all requests.

·         Deposits of all fundraising revenue which occur on school premises must be deposited before leaving the building. Please see the information below regarding Deposits

Purchases

·         We have a P-card and Sam’s Club Card for the PPA which allows our volunteers to make tax-exempt purchases. To use these cards, please call the Disbursements Treasurer at least one week prior to the date the purchase will be made. A PPA P-card is required to pay for purchases and the money will be directly deducted from our bank account. You will need to return both cards promptly after your purchase and complete a P-card Purchases summary and submit that and your receipts to the Disbursements Treasurer. 

·         The PPA uses Stevenson sales tax-exempt number.  Please present the SALES TAX EXEMPTION letter to the vendor for any PPA purchases.  Please use the tax exempt form only for PPA purchases.

Reimbursements

·         Receipts are needed for all reimbursements. Please contact either Treasurer to get a copy of our PPA Request for Payment Form to use when requesting a reimbursement.  You need to submit the form back to the Disbursements Treasurer who will then approve and submit the information to the School Operations Office. You may choose to have the reimbursement mailed to you or you may pick it up at their office in Room # 2426 located on the second floor at the Point entrance.

·         In the event that cash is spent during an event, please submit documentation along with the PPA Request for Payment Form. Do not pay for supplies/bills from a cash box.

Deposits

·         Contact the Cashbox/ Deposit Treasurer for Deposit envelopes. Complete all information on the envelope including the date, Received of- include "PPA" and your name, "Collected for"- include your event/committee and the total included in the envelope (count bills and checks only, it is not necessary to count coins, please list the info on the lines provided). All checks should be made payable to Stevenson PPA. You may use the extra lines in the "Collected for" space to detail your deposit.

·         Return deposits using the required envelope either to the PPA Treasurer or to the school to Barb Bonadonna in the School Operations Office. You may also use one of the school lock boxes located at; the door to the School Store in the Wood Commons, the custodial door by the Recital Hall (Room 4100) in the Glass Commons or the door inside the School Operations Office room 2426.

Please call our Co-Treasurers, Kimberley Levy or Debbie Castriano, if you have any questions regarding PPA funds.

Thank You!